Privacy Policy

1. General

CPL Jobs, s. R. O., ID 266 87 038, with its registered office at Politických vězňů 912/10, Nové Město, 110 00 Prague 1, entered in the Commercial Register kept by the Municipal Court in Prague under file no. No. C 87338 (“we” or “CPL Jobs, s.r.o.”) undertakes to protect all categories of your personal data at its disposal.

We strive that you, as the data subject, understand how CPL Jobs, s.r.o. collects, uses and stores your personal data and to whom it is passed on. CPL Jobs, s.r.o. also wants you to be informed of the rights you can invoke regarding your privacy. In this regard, it is important that you read this Privacy Policy and understand how CPL Jobs, s.r.o. uses your personal information. Please note that CPL Jobs, s.r.o. reserves the right to update this Privacy Policy as necessary.

CPL Jobs, s. r. o. provides recruitment services and connects people with the right job every day.

CPL Jobs, s. r. o. Undertakes to protect the rights and privacy of individuals in accordance with the legislation of the European Union and the Czech Republic relating to the protection of personal data. CPL Jobs, s.r.o. in fulfilling its mission, it undertakes to process personal data concerning candidates, employees, clients, and other partners legally and fairly.

1.1. Legislation

CPL Jobs, s.r.o. processes all personal data in accordance with the Czech Personal Data Processing Act (No. 110/2019 Coll.) and Regulation (EU) No. 2016/679 of the European Parliament and of the Council on the protection of individuals regarding the processing of personal data and on the free movement of such data. and repealing Directive 95/46 / EC (General Data Protection Regulation).

1.2. Questions and complaints

In case you are not satisfied with the way CPL Jobs, s.r.o. handles your personal data or if you would like more information about the processing of your personal data, please contact the following address of CPL Jobs, s.r.o .:

CPL Jobs, s. r. o. Politických vězňů 912/10. Prague. 110 00 +420 724 931 822; praha@cpljobs.cz

You have the right to file a complaint with the Office for Personal Data Protection.

You can contact the Office for Personal Data Protection at the following address:

Office for Personal Data Protection, Lt. Col. Sochora 27, 170 00 Prague 7, Czech Republic

switchboard: +420 234 665 111 (does not provide consultations)

consultation: +420 234 665 800 (always on Tuesdays and Thursdays from 1 pm to 3.30 pm)

Email: posta@uoou.cz, www.uoou.cz

1.3. Violation

CPL Jobs, s.r.o. take all reasonable technical and organizational steps to protect your personal data. In the event of a breach of personal data protection, CPLJobs, s.r.o. contact in accordance with its obligations under the law.

2. How does CPL Jobs, s. R. O. Collect your personal data?

CPL Jobs, s.r.o. collects personal data to provide its services. CPL Jobs, s.r.o. may collect your personal information in the following ways:

• obtain personal data directly from you,

• receive personal data from other sources,

• You will be monitored by security cameras when entering our premises.

It is important that the personal information you provide to CPL Jobs s.r.o. is current and accurate. In accordance with paragraph 7.4, if the personal data held by CPL Jobs, s.r.o. is inaccurate or incomplete, please contact CPL Jobs, s.r.o. and CPL Jobs, s.r.o. will update this personal information.

3. What does CPL Jobs, s. r. o. use your personal data for?

3.1. Process, purpose, and legal basis

CPL Jobs, s. r. o. uses the collected personal data for the provision of its services and for the fulfilment of its obligations based on service contracts.

CPL Jobs, s. r. o. uses the collected personal data for any of the following purposes:

Process	Purpose	Legal title for data processing
Before recruitment	Record the interest of potentially active people in recruiting.	The processing of personal data is indispensable for the performance of the contract to which the person concerned is a party or for the purpose of acting at the request of the person concerned before the conclusion of the contract.
Verification	Verify that the person concerned is qualified and eligible for certain positions within CPL Jobs, s.r.o.	Processing is necessary to meet legal obligations.
Recruitment and selection	Complete the recruitment process and evaluate the suitability of the person concerned.	Processing is necessary to meet legal obligations.
Pension	Manage the person's entitlement to a pension and ensure compliance with pension rules.	Act in accordance with the law laws that regulate the rules of pensions.
Payroll	Enable CPL Jobs, s.r.o. make a payment to the person concerned.	The processing of personal data is necessary for the performance of the contract to which the person concerned is a party. [paragraph 13 (b)]
Personal file	Conduct in accordance with the Labour Code and tax laws and ensure compliance with employment conditions.	The processing of personal data is necessary for the performance of a contract to which the person concerned is a party or for the purpose of negotiating a contract. [paragraph 13 (b)]
Right to work	Allow CPL Jobs, s.r.o. to comply with its obligations under local legislation governing the right to work.	Processing is necessary to meet legal obligations.
Attendance records	To enable the person concerned to exercise his or her rights and entitlements in accordance with the Labour Code of the Czech Republic.	The processing of personal data is necessary for the performance of the contract to which the person concerned is a party. [paragraph 13 (b)]
Legal Claim	Allow CPL Jobs, s.r.o. achieve compliance: • with his obligation to the person concerned, • with registration obligations in accordance with various provisions of the Labour Code	Processing is necessary to meet legal obligations.
Training Records	Ensure that CPL Jobs, s.r.o. was able to assess the training needs of the person concerned and to record evidence of training.	The processing of personal data is necessary for the performance of the contract to which the person concerned is a party. [paragraph 13 (b)]
Performance details	Manage the performance of the person concerned in accordance with the relevant procedures of CPL Jobs, s.r.o.	The processing of personal data is necessary for the performance of the contract to which the person concerned is a party. [paragraph 13 (b)]
Work complaints and discipline	Ensure that the complaints of the person concerned are fairly investigated in accordance with the procedures of CPL Jobs, s.r.o.	The processing of personal data is necessary for the performance of the contract to which the person concerned is a party. [paragraph 13 (b)]
Health information	Check the person's absence, check sickness benefits in accordance with the employment contract and check the person's fitness for work.	The processing of personal data is necessary for the performance of the contract to which the person concerned is a party. [paragraph 13 (b)]
Making and receiving payments	Make or receive any payments in the ordinary course of business, dispute resolution or any other payment requirements.	The processing of personal data is necessary for the performance of the contract to which the person concerned is a party. [paragraph 13 (b)]
Customer opinion	Obtain feedback from the person concerned on CPL Jobs, s.r.o.'s recruitment processes, customer service and research purposes.	Consent to the processing of personal data.
Attracting talent	Provide the persons concerned with support and assistance in recruitment services through third party resources, such as LinkedIn and other job portals, from which CPL Jobs, s.r.o. obtains personal data.	The processing of personal data is indispensable in order to monitor the legitimate interests of the operator or a third party. [paragraph 13 (f)]
Talent support	Provide career guidance support to those concerned and provide useful information, advice and support materials in direct communication with them via email, messaging or mobile / web notifications.	The processing of personal data is indispensable in order to monitor the legitimate interests of the operator or a third party. [paragraph 13 (f)]
Legal compliance	Ensure compliance with financial directives and legislation and other applicable laws and regulations.	Processing is unavoidable in order to meet the legal obligations of CPL Jobs, s.r.o.
Sharing data with a third party	Enable CPL Jobs, s.r.o. perform and perform activities with independent service providers that enable CPL Jobs, s.r.o. provide services.	The processing of personal data is necessary for the performance of the contract to which the person concerned is a party. [paragraph 13 (b)]
Backup devices	Store and back up personal data due to unexpected events and for disaster recovery.	Processing is unavoidable to meet the legal obligations of CPL Jobs, s.r.o.
Submission of evidence	Collect information for dispute resolution and litigation services.	Processing is unavoidable to meet the legal obligations of CPL Jobs, s.r.o.
Sharing information for the purposes of legal proceedings of the parties	Allow the parties to initiate legal proceedings.	Processing is unavoidable to meet the legal obligations of CPL Jobs, s.r.o.
Camera systems	For the safety and health of individuals in the premises of CPL Jobs, s.r.o.	The processing of personal data is indispensable to monitor the legitimate interests of the operator or a third party. [paragraph 13 (f)]
Accidents and Incidents	Enable CPL Jobs, s.r.o. keep records in accordance with the Labour Code of the Czech Republic.	Processing is unavoidable to meet the legal obligations of CPL Jobs, s.r.o.

If you have given CPL Jobs, s. R. O. consent to the processing of personal data, it will process them for the duration of the data. You can withdraw your consent at any time. However, CPL Jobs, s. R. O. Warns you that even if the consent is revoked, it does not have to delete all your personal data - it can keep those for which it has its legitimate interest or the law.

4. To whom does CPL Jobs, s. r. o. pass on your personal data?

CPL Jobs, s. R. O. May transfer personal data with other parties during its activities. In this case, CPL Jobs, s.r.o. follows the following principles:

• The transfer is based on a legal obligation, performance of the contract or explicit consent.

• In case the data is transferred to another party, CPL Jobs, s.r.o. ensure adequate technical and organizational protection of your personal data.

• If CPL Jobs, s.r.o. engages in the provision of a third-party service, CPL Jobs, s.r.o. ensure that the provider takes appropriate technical and organizational measures to process, store and protect your personal data.

• CPL Jobs, s. r. o., as the data operator, will not provide your data to any third party for a fee and will take all reasonable steps to ensure the security of your data in dealings with third parties.

While the parties that CPL Jobs, s.r.o. engages, may change occasionally, CPL Jobs, s.r.o. believes that it is important for you to be familiar with the type of parties with which CPL Jobs, s.r.o. exchanges data. The third-party categories and types listed below are not exhaustive. However, they provide information on which parties CPL Jobs, s.r.o. exchanges data.

4.1. Other third parties

Third parties for internal and external audits, surveys, general affiliates and / or third parties that can improve our processes and services (such as consultants) are specifically as follows:

4.2. Ministries, state administration bodies or state executive bodies

CPL Jobs, s.r.o. has a legal obligation to provide personal data to public authorities in certain cases.

Recipients of such data include ministries, state executive bodies, state administration bodies, investigative bodies, labour offices, social affairs offices, health insurance companies and tax authorities.

4.3. International transmissions

In the case of data transfer outside the European Economic Area, CPL Jobs, s.r.o. warranties, which are known as standard contractual clauses (SSDs).

5. What kind of personal data is collected?

CPL Jobs, s.r.o. processes your personal data.

Please note that personal data listed in one category may be used for other activities or as referred to in paragraph 3.

Category	Data type
Applicants	Data type • Name and surname, maiden name, date of birth, place of birth, academic degree, permanent residence, correspondence address, nationality, telephone number, email, level of education, driving license, foreign language knowledge, IT knowledge, technical knowledge, hobbies, salary requirements, bonus structure, postgraduate education, year of graduation, type of graduation, work history (e.g. previous employer, position, date and length of employment, salary, bonus structure, weekly work fund, references). • Other personal data (e.g., details of health, disability, and work permit). • Information from mutual communication.
Employees	• Name and surname, maiden name, date of birth, place of birth, academic degree, birth number, permanent residence, correspondence address, telephone number, email, level of education, driving license, foreign language skills, tax data, tax deductions, annual data leave, deductions, pension data, concurrent employment, family member care data, marital status, number of children, type of employment, weekly work fund, date of commencement of employment, duration of employment, employment position, salary, bonus structure, documents concerning complaints and work disciplines, documentation concerning the performance of work, bank details (e.g. bank account number, bank code), passport number, ID card number. • Personal categories of data (e.g., identity card, work permit, incapacity for work, medical certificate, disability data, accident and accident records, maternity leave data). • Information from mutual communication.
Other partners	Name and surname, place of residence, correspondence address, telephone number, email, tax identification number, bank account details, information from mutual communication.
Website visitors	Cookies, about which you can read more information here.

6. How long does CPL Jobs, s. R. O. Keep personal data?

CPL Jobs, s.r.o. developed a record retention schedule for all personal data that CPL Jobs, s.r.o. has. The storage time varies and depends on the nature and purpose of the processing.

The main factors that determine the retention period are the following:

1. the time needed to complete the task, up to one year. ];

2. the time required to comply with legal obligations, up to 10 years from the end of the relevant tax period;

3. for any ongoing legal proceedings for which personal data are necessary and also for the purpose of defending the legal claims of CPL Jobs, s.r.o., ie up to 15 years after the termination of the contractual relationship;

7. What are your rights?

As a data subject, you have the following rights set forth in this paragraph. However, restrictions may apply in certain situations.

7.1. Where can I send a request regarding my rights?

Please send all requests for specific data provided in paragraph 1 with the most detailed description possible so that CPL Jobs, s.r.o. could effectively address your request. CPL Jobs, s.r.o. She may ask you to provide her with identification data in order to verify the data. Send the request to dataprivacy@cpl.com.

7.2. How long will it take to process the application?

Upon receipt of the application, CPL Jobs, s.r.o. 30 days to provide a response with the possibility of extension for another two months, if necessary. If CPL Jobs, s.r.o. requires more time to process your application, CPL Jobs, s.r.o. They will inform you of the delay and its reasons within 30 days of receiving the request. If CPL Jobs, s.r.o. will reject your application and will also inform you within 30 days of receipt of the application with the reasons for the rejection.

CPL Jobs, s.r.o. will not charge fees for any applications provided CPL Jobs, s.r.o. does not consider it unjustified or exaggerated. If CPL Jobs, s.r.o. considered unwarranted or exaggerated, CPL Jobs, s.r.o. charge a reasonable fee (this also applies to multiple copies) or a rejected application.

If CPL Jobs, s.r.o. If your application is rejected, you have the right to contact the Office for Personal Data Protection.

7.3. Right of access

You have the right to know what personal data CPL Jobs, s.r.o. has about you, why it stores data and how it processes CPL Jobs, s.r.o. Your personal data.

When submitting your application, please provide CPL Jobs, s.r.o. information to help verify your identity and to provide as much information as possible to help CPL Jobs, s.r.o. understand what personal data you are requesting access to (i.e., time, subject of the request) and send an email to dataprivacy@cpl.com.

Please note that access is free, but if CPL Jobs, s.r.o. decides that the request is unjustified or disproportionate, CPL Jobs, s.r.o. You may be charged a reasonable fee. However, it will inform you about this in advance.

7.4. Right to repair

You have the right to request that the information held about you by CPL Jobs, s.r.o. be current and accurate.

If personal data are inaccurate or incomplete, CPL Jobs, s.r.o. recommends that you contact CPL Jobs, s.r.o. and have this personal information modified. Upon receipt of the application, CPL Jobs, s.r.o. ensure that personal data are corrected and kept as up to date as possible.

7.5. The right to be forgotten

You have the right to request the deletion of your personal data in the following cases:

• personal data are no longer needed for the purposes for which they were obtained;

• in cases where the data is processed on the basis of consent, you withdraw your consent and there is no other legal reason for the processing of personal data;

• personal data is processed illegally;

• you have objected to the processing of personal data and there are no overriding legitimate reasons for the processing;

• Your personal data requires deletion in accordance with legal requirements.

CPL Jobs, s.r.o. however, it will not be able to comply with the request for deletion if the processing of personal data is unavoidable for the following reasons:

• the exercise of the right to freedom of expression and the right to information;

• fulfilment of an obligation under the law or fulfilment of a task carried out in the public interest;

• public interest in public health;

• archiving or statistical purpose in the public interest;

• establishing, enforcing, or defending legal claims.

Please note that in cases where there is a legal basis for the processing of personal data based on legal performance, certain processing in connection with your data may not be subject to the right to erasure.

In the case of a legal claim by CPL Jobs, s.r.o. will evaluate the legitimacy of the storage of your personal data to decide on your request for deletion and will contact you if CPL Jobs, s.r.o. is unable to accommodate your request.

Please note that in some cases CPL Jobs, s.r.o. the need to keep some information to make sure all your preferences are properly respected. CPL Jobs, s.r.o. for example, it cannot delete all information about you if you have also asked CPL Jobs, s.r.o. not to send you marketing materials. Otherwise, CPL Jobs, s.r.o. deleted your preferences so that you do not receive marketing materials.

7.6. The right to restrict the processing of personal data

You have the right to CPL Jobs, s.r.o. restrict the processing of your personal data in the following circumstances:

• if you believe that your personal information is inaccurate (the limitation period will last until CPL Jobs, s.r.o. updates your information);

• if the processing of personal data is illegal, but you prefer to limit the processing of the data rather than deleting it;

• if CPL Jobs, s.r.o. does not need personal data, but you require the retention of information due to the establishment, enforcement or defence of legal claims;

• Your objection to the processing of personal data has not been resolved.

7.7. The right to the transferability of personal data

Under certain conditions, the right to transfer all personal data concerning you in a structured, commonly used, and machine-readable format.

You can also apply to CPL Jobs, s.r.o. sent this personal data to another personal data controller, if technically possible.

7.8. The right to object

You have the right to object to the processing of your personal data. However, the processing had to be carried out based on the public interest or the legitimate interest of CPL Jobs, s.r.o.

If you wish to object to the processing of data, please contact CPL Jobs, s.r.o. CPL Jobs, s.r.o. subsequently terminates the processing of personal data, unless this is required for the purposes of legal proceedings.

This policy of personal data processing is valid as of 1.4 .2022.