Notification of the obligated entity on the methods of reporting possible unlawful conduct and the identification details of the relevant person authorized to handle notifications
The company Cpl Jobs s.r.o., ID number: 266 87 038, with its registered office at Jánská 79/1, Brno 602 00 (hereinafter referred to as the "obligated entity"), hereby, in accordance with the provisions of § 9 para. 2 of Act No. 171/2023 Coll., on the Protection of Whistleblowers (hereinafter referred to as the "Act"), provides information on the methods of reporting possible unlawful conduct:
The person designated to fulfill the obligations of the obligated entity under the law is:
Lucie Matznerová, position: Human Resources Business Partner CZ & SK, phone: +420 797 972 484; email: lucie.matznerova@cpljobs.cz, delivery address: Jánská 79/1, 602 00 Brno.
In the event that Ms. Lucie Matznerová is not authorized and/or able to fulfill the legal obligations of the employer under the Whistleblower Protection Act (e.g., due to health reasons, conflicts of interest, etc.), the person designated to fulfill the obligations of the obligated entity under the Whistleblower Protection Act is:
Kristýna Matasová, position: CZ & SK Country Manager, phone: +420 797 972 488; email: kristyna.matasova@cpljobs.cz, delivery address: Jánská 79/1, 602 00 Brno.
Whistleblowers may submit reports under the law through the internal reporting system verbally or in writing. Verbally, whistleblowers can make their reports by phone or in person to the relevant person. In writing, whistleblowers can send their submissions by mail addressed to the relevant person or to the above-mentioned email address, which is accessible only to the relevant person.
The obligated entity excludes the acceptance of reports from individuals who do not perform work for the obligated entity in a basic employment relationship (employment contract, agreement on work performance, agreement on work activity) or other similar activity (volunteer work, professional practice, internship) according to § 2 para. 3 letters a), h), or i) of the law.
Anonymous submissions are not considered reports, and the relevant person does not investigate them.
Details regarding the submission of reports on possible unlawful conduct are governed by the internal regulation of the obligated entity, namely the Directive on Reporting Unlawful Conduct dated 15.12.2023, which is available in printed form at each workplace of the obligated entity and also in the electronic internal system of the obligated entity. Employees will be electronically informed about any changes to the directive.
The relevant person is obligated to assess the merit of the report and inform the whistleblower in writing of the results of the assessment within 30 days from the date of receiving the report. In cases that are factually or legally complex, this period can be extended by up to 30 days, but no more than twice. The relevant person is required to inform the whistleblower in writing about the extension of the deadline and the reasons for the extension before its expiration.
If the report is deemed valid, the relevant person will propose measures to prevent or remedy the unlawful situation to the obligated entity.
The relevant person will notify the whistleblower of the receipt of the report within 7 days from the date of its receipt unless the whistleblower explicitly requested the relevant person not to notify them of the receipt of the report or it is evident that notifying the whistleblower of the receipt of the report would reveal the whistleblower's identity to another person.
If the relevant person determines, during the assessment of the merit of the report, that it does not qualify as a report under the law, they will promptly inform the whistleblower of this in writing.
The above does not exclude the right of whistleblowers to submit reports on possible unlawful conduct to the Ministry of Justice of the Czech Republic, located at Vyšehradská 16, 128 10 Prague 2 (hereinafter referred to as the "ministry"), which serves as the so-called external reporting system.
In this context, one can contact the ministry in the following ways:
E-mail: oznamovatel@msp.justice.cz
Phone: 221 997 840
Further information on submitting reports through the ministry is available at https://oznamovatel.justice.cz/.
