1 Generaly
Cpl Jobs, s.r.o. undertakes to protect all categories of your personal data that we have.
Our effort is for you, as the data subject, to understand how Cpl Jobs, s.r.o. collects, uses, stores and shares your personal data. Cpl Jobs, Ltd. also wants you to be informed about what rights you can invoke to help protect your privacy. In this context, it is important that you read this notice on the protection of personal data and understand how Cpl Jobs, s.r.o. uses your personal data. Please note that Cpl Jobs, s.r.o. reserves the right to update this privacy notice as necessary.
Cpl Jobs, s.r.o. provides recruitment services and connects people with the right job every day.
Cpl Jobs, s.r.o. undertakes to protect the rights and privacy of individuals in accordance with the legislation of the European Union and the Czech Republic relating to the protection of personal data. In fulfilling its mission, Cpl Jobs, s.r.o. undertakes to legally and fairly process personal data regarding applicants, employees, clients and other partners.
The company Cpl Jobs, s.r.o. processes all personal data in accordance with the Czech Personal Data Protection Act of 2019.
1.2 Questions and complaints
If you are not satisfied with the way in which Cpl Jobs, s.r.o. handles your personal data, or if you would like more information about the way your personal data is used, please contact Cpl Jobs, s.r.o. at the following address:
Person responsible for personal data protection
CPL Jobs, s.r.o.
Jánská 79/1, Brno 602 00
Email: dataprivacy@cpl.com
You have the right to file a complaint with the Personal Data Protection Commission.
You can contact the Personal Data Protection Commission at the following address:
Commission for the Protection of Personal Data
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Ireland
Phone: +353 (0)761 104 800
Phone: +353 (0)57 868 4800
E-mail:info@dataprotection.ie
1.3 Violations
Cpl Jobs, s.r.o. will take all reasonable technical and organizational steps to protect your personal data. In the event of a breach of personal data protection, Cpl Jobs, s.r.o. will contact you in accordance with our obligations under the law.
2 How does Cpl collect information?
Cpl Jobs, s.r.o. collects personal data to enable the provision of services to support the purpose of Cpl Jobs, s.r.o. Cpl Jobs, s.r.o. can obtain information about you in the following ways, among others:
· obtain personal data directly from you,
· receive personal data from other sources;
· upon entering our premises, you will be monitored by security cameras for security reasons.
It is important that the personal data you provide to Cpl Jobs, s.r.o. is current and accurate. In accordance with paragraph 7.4, if the personal data held by Cpl Jobs, s.r.o. about you is inaccurate or incomplete, please contact Cpl Jobs, s.r.o. and Cpl Jobs, s.r.o. will update this information.
3 What does Cpl Jobs, s.r.o. use the information for?
Cpl Jobs, s.r.o. uses collected personal data to fulfill our obligations to provide recruitment services and enable the provision of services to support the purpose of Cpl Jobs, s.r.o.
Cpl Jobs, s.r.o. uses collected personal data for any of the following purposes:
Trial | Purpose | Legal basis |
Before recruitment | Register the interest of the potentially affected person in employment recruitment. | The processing of personal data is necessary for the performance of a contract to which the person concerned is a party, or for the purpose of taking steps at the request of the person concerned before concluding the contract [paragraph 13(b)] |
Verification | To verify whether the person concerned is qualified and eligible for certain positions within Cpl Jobs, s.r.o | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject |
Recruitment and selection | End the recruitment process and evaluate the suitability of the person concerned. | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject |
Pension | Administer the affected person's entitlement to a pension and ensure compliance with pension rules. | To comply with various laws relating to pension. The processing of personal data is necessary for the performance of a contract to which the data subject is a party [paragraph 13(b)] |
Payroll | Allow Cpl Jobs, s.r.o. to make a payment in favor of the person concerned. | The processing of personal data is necessary for the performance of a contract to which the person concerned is a party, [paragraph 13(b)] |
Personal file | Act in accordance with the Labor Code and tax laws and ensure compliance with the terms and conditions of employment. | The processing of personal data is necessary for the performance of a contract to which the person concerned is a party, or for the purpose of taking steps at the request of the person concerned before concluding the contract [paragraph 13(b)] |
The right to work | To enable Cpl Jobs, s.r.o. to comply with obligations under local legislation governing the right to work. | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject |
Attendance record | Enable the affected person to exercise his rights and claims in accordance with the Labor Code of the Slovak Republic. | The processing of personal data is necessary for the performance of a contract to which the data subject is a party [paragraph 13(b)] |
Legal claim | To enable Cpl Jobs, s.r.o. to achieve compliance: · with its obligation towards the person concerned; · with registration obligations in accordance with various provisions of the Labor Code | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject |
Training records | Ensure that Cpl Jobs, sro is in a position to assess the training needs of the affected person and record evidence of the training. | The processing of personal data is necessary for the performance of a contract to which the data subject is a party [paragraph 13(b)] |
Details of work performance | Manage the performance of the work of the person concerned in accordance with the relevant procedures of Cpl Jobs, s.r.o | The processing of personal data is necessary for the performance of a contract to which the data subject is a party [paragraph 13(b)] |
Labor complaints and discipline | Ensure that the complaints of the affected person are fairly investigated in accordance with the procedures of Cpl Jobs, s.r.o | The processing of personal data is necessary for the performance of a contract to which the data subject is a party [paragraph 13(b)] |
Health information | Check the absences of the person concerned, check sick benefits in accordance with the employment contract and check the fitness of the person concerned to work. | The processing is necessary to evaluate the working ability of the person concerned, while being subject to the protection of the person concerned. Fulfill obligations and exercise rights in accordance with the Labor Code. |
Making and receiving payments | Make or receive any payments in the course of conducting normal business activities, resolving disputes or fulfilling any other payment requests. | The processing of personal data is necessary for the performance of a contract to which the data subject is a party [paragraph 13(b)] |
Customer opinion | To obtain feedback from the affected person on the recruitment processes of Cpl Jobs, s.r.o., on customer service and for research purposes. | The processing is based on the request for the consent of the person concerned. |
Attracting talent | Provide data subjects with support and assistance with recruitment services through third-party resources, such as LinkedIn and other job portals from which Cpl Jobs, s.r.o. obtains personal data. | The processing of personal data is necessary for the purpose of monitoring the legitimate interests of the operator or a third party. [section 13(f)] |
Talent support | Provide the affected persons with support in their career counseling and, in direct communication with them, provide useful information, advice and support materials via email, messages or mobile/web notifications. | The processing of personal data is necessary for the purpose of monitoring the legitimate interests of the operator or a third party. [section 13(f)] |
Compliance with legal regulations | Ensure compliance with financial directives and regulations and other relevant laws and regulations. | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject The processing of personal data is necessary for the performance of a contract to which the data subject is a party [paragraph 13(b)] |
Sharing data with third parties | Allow Cpl Jobs, s.r.o. to carry out and carry out activities with independent service providers that allow Cpl Jobs, s.r.o. to provide services. | The processing of personal data is necessary for the performance of a contract to which the data subject is a party [paragraph 13(b)] |
Backup devices | Retain personal data and create backups of this data due to unexpected events and for the purpose of disaster recovery. | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject |
Presentation of evidence | Collect information for the purpose of dispute resolution and litigation services. | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject |
Transfer of information for the purpose of legal proceedings of the parties | Allow parties to initiate legal proceedings. | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject |
Camera systems | Due to the safety and health of individuals in the premises of Cpl Jobs, s.r.o | The processing of personal data is necessary for the purpose of monitoring the legitimate interests of the operator or a third party. [section 13(f)] |
Accidents and incidents | Allow Cpl Jobs, s.r.o. to keep records in accordance with the Labor Code of the Slovak Republic. | Processing is necessary due to compliance with the legal obligation to which Cpl Jobs, s.r.o. is subject |
4 With whom does Cpl Jobs, s.r.o. exchange information?
Cpl Jobs, s.r.o. may exchange personal data with other parties during the performance of duties. In such a case, Cpl Jobs, s.r.o. is guided by the following principles:
· The transfer is based on a legal obligation, performance of a contract or express consent.
· In case the data is transferred to another party, Cpl Jobs, s.r.o. will ensure adequate technical and organizational protection of your personal data.
· In the event that Cpl Jobs, s.r.o. engages a third party in the provision of the service, Cpl Jobs, s.r.o. will ensure that the provider adopts adequate technical and organizational measures for the purpose of processing, storing and protecting your personal data.
· As a data controller, Cpl Jobs, s.r.o. will not provide your data to any third party for a fee and will take all reasonable steps to ensure the security of your data in dealings with third parties.
While the parties that Cpl Jobs, s.r.o. engages with may change from time to time, Cpl Jobs, s.r.o. believes it is important for you to be familiar with the type of parties with which Cpl Jobs, s.r.o. exchanges data. The categories and types of third parties listed below are not a complete list, but they provide information about which parties Cpl Jobs, s.r.o. exchanges data with.
4.1 Other third parties
Third parties for the purpose of internal and external audits, conducting surveys, general affairs representatives and/or third parties who can improve our processes and services (such as consultants).
4.2 Ministries, state administration bodies or state executive bodies
Cpl Jobs, s.r.o. has a legal obligation to provide personal data to public authorities as stated in the Slovak Personal Data Protection Act.
The recipients of such data include ministries, state executive bodies, state administration bodies, investigative bodies, the Office of Labour, Social Affairs and Family, Social Insurance, health insurance and tax authorities.
4.3 International transmissions
In the case of data transfer outside the European Economic Area, Cpl Jobs, s.r.o. will use guarantees known as standard contractual clauses (SCL).
5 What kind of information is collected?
To fulfill our mandate and perform the tasks listed in this statement, Cpl Jobs, s.r.o. needs to collect various types of personal data.
While the type of personal data may change from time to time, Cpl Jobs, s.r.o. believes it is important for you to be familiar with the type of data that Cpl Jobs, s.r.o. collects and uses. The following table is a non-exhaustive list and provides information on the categories and types of data that Cpl Jobs, s.r.o. uses to perform tasks.
Please note that the information listed in one category may be used for the performance of the task, or in connection with activities under another heading, or as specified in paragraph 3.
Category | Data type |
Applicants | First and last name, birth name, date of birth, place of birth, academic degree, permanent residence, mailing address, nationality, phone number, email, education level, driver's license, foreign language skills, IT skills, technical skills, hobbies, salary requirements, structure bonuses, postgraduate education, year of graduation, type of graduation, work history, such as previous employer, position, dates and length of employment, type of employment, employee position, salary, bonus structure, weekly hours and references. Special data, e.g. disability details and work permit.
|
Employees | First and last name, birth name, date of birth, place of birth, academic degree, birth number, permanent residence, mailing address, telephone number, email, level of education, driver's license, foreign language skills, tax information, tax deductions, annual leave information . complaints and work discipline, documentation related to work performance, bank data, e.g. bank account number, bank code, passport number, identity card number. Special categories of data, such as identity card, work permit, data on incapacity for work and medical certificates, data on disability, records of injuries and accidents, data on parental leave and health insurance.
|
About stout partners | Name and surname, place of residence, mailing address, telephone number, email, tax identification number, bank account details.
|
6 How long does Cpl Jobs, s.r.o. store information?
Cpl Jobs, s.r.o. has developed a record retention schedule for all personal data that Cpl Jobs, s.r.o. possesses. The storage period varies and depends on the nature and purpose of the processing.
The main factors that determine the data retention period are as follows:
· the time required to complete the task;
· any legal claims relating to the data;
· any ongoing legal proceedings.
· If you would like to see a copy of the company's internal record retention policy, please contact the DPO atdataprivacy@cpl.com.
7 What are your rights?
As a data subject, you will have the following rights set out in this paragraph. However, restrictions may apply in certain situations.
7.1 Where do I send requests?
Please send all requests to the contact details provided in paragraph 1 with as much detail as possible so that Cpl Jobs, s.r.o. can deal with your request effectively. The company Cpl Jobs, s.r.o. may ask you to provide identification data for the purpose of data verification.
7.2 How long will it take to process the application?
After receiving the request, Cpl Jobs, s.r.o. will have 30 days to provide an answer, with the possibility of an extension of another two months if necessary. If Cpl Jobs, s.r.o. requires more time to process your request, Cpl Jobs, s.r.o. will inform you of the delay and its reasons within 30 days after receiving the request. If Cpl Jobs, s.r.o. rejects your application, it will also inform you within 30 days after receiving the application, stating the reasons for the rejection.
Cpl Jobs, s.r.o. will not charge fees for any requests, provided Cpl Jobs, s.r.o. does not consider them to be unauthorized or excessive. If Cpl Jobs, s.r.o. considers them to be unauthorized or excessive, Cpl Jobs, s.r.o. may charge a reasonable fee (this also applies to multiple copies) or reject the request.
If Cpl Jobs, s.r.o. rejects your request, you have the right to contact the Data Protection Commission.
7.3 Right of access
You have the right to know what personal data Cpl Jobs, s.r.o. has about you, why it stores the data and how Cpl Jobs, s.r.o. processes your personal data.
When submitting a request, we ask that you provide Cpl Jobs, s.r.o. with information that will help verify your identity and that you provide as much information as possible that will help Cpl Jobs, s.r.o. understand what information you are requesting access to (ie, time period, subject of the request) and send an email todataprivacy@cpl.com.
Please note that requesting access is free of charge, but in the event that Cpl Jobs, s.r.o. determines that the request is unauthorized or disproportionate, Cpl Jobs, s.r.o. may charge you a reasonable fee.
7.4 Right to edit
You have the right to demand that the information kept about you by Cpl Jobs, s.r.o. be current and accurate.
In case the information is inaccurate or incomplete, Cpl Jobs, s.r.o. recommends that you contact Cpl Jobs, s.r.o. and have this information corrected. After receiving the request, Cpl Jobs, s.r.o. will ensure that the personal data is modified and that it is as up-to-date as possible.
7.5 The right to be forgotten
You have the right to request the erasure of your personal data in the following cases:
· personal data are no longer necessary for the purposes for which they were obtained;
· in cases where the data is processed on the basis of consent, you withdraw your consent to the processing and there is no other legal recourse;
· personal data is processed in an illegal manner;
· you object to the processing of personal data and there are no overriding legitimate reasons for the processing;
· your personal data requires deletion in accordance with legal requirements.
However, the company Cpl Jobs, s.r.o. will not be able to comply with the deletion request if the processing of personal data is necessary for the following reasons:
· exercising the right to freedom of expression and the right to information;
· fulfillment of a legal obligation or fulfillment of a task carried out in the public interest;
· public interest in public health;
· archiving or for statistical purposes in the public interest;
· establishment, exercise or defense of legal claims.
Please note that in cases where there is a legal basis for the processing of personal data based on compliance with the law, certain processing in relation to your data may not be subject to the right to erasure.
In the event of a legal claim, Cpl Jobs, s.r.o. will evaluate the legality of storing your personal data in order to decide on your deletion request and will contact you if Cpl Jobs, s.r.o. is unable to comply with your request.
Please note that in some cases Cpl Jobs, Ltd. may need to retain some information to ensure that all of your preferences are properly respected. Cpl Jobs, s.r.o. cannot, for example, delete all information about you if you have also asked Cpl Jobs, s.r.o. not to send you marketing materials. Otherwise, Cpl Jobs, s.r.o. would delete your preferences so that you do not receive marketing materials.
7.6 Right to limitation
You have the right to have Cpl Jobs, s.r.o. restrict the processing of your personal data in the following circumstances:
· if you believe that personal data is not accurate (the limitation period will last until Cpl Jobs, s.r.o. updates your information);
· if the processing of personal data is illegal, but you prefer to restrict the processing of the data rather than delete it;
· if Cpl Jobs, s.r.o. no longer needs personal data, but you require the retention of information for the purpose of establishing, enforcing or defending legal claims;
· your objection to the processing of personal data has not been resolved.
If the processing is limited, your personal data will only be processed with your consent, to establish, exercise or defend legal claims, to protect the rights of other persons, or for reasons that are important for the public interest.
Cpl Jobs, s.r.o. will contact you to confirm processing of the restriction request and will only lift the restriction after Cpl Jobs, s.r.o. provides you with information about such action.
7.7 The right to transfer data
You have the right to provide all personal data concerning you in a structured, commonly used and machine-readable format if:
· the processing is carried out on the basis of a contract;
· the processing is carried out on the basis of your consent;
· the processing is carried out in an automated manner.
You can also request that Cpl Jobs, s.r.o. send this personal data to another data controller, if this is technically possible.
7.8 The right to object
You have the right to object to the processing of your personal data. However, the processing had to be carried out on the basis of public interest or legitimate interest of Cpl Jobs, s.r.o
If you wish to object to data processing, contact Cpl Jobs, s.r.o. with your request. Cpl Jobs, s.r.o. will then stop processing personal data unless it is required for legal proceedings.
8. Cookies
A cookie is a text file that is stored on your computer's hard drive in a section related to your browsing history on a website. If you return to this website, it may offer you personalized choices that have been created based on stored data from your last visit. You can usually adjust the acceptance of cookies in your browser settings. Cookies will not harm your system.
We use platform tracking software to monitor platform usage and usage patterns to help us develop website design and layout.
Security: These cookies help you access your account securely
Choices: These cookies are used to store your choices, such as choosing a language and displaying job search results
Analytics: We collect site traffic data to monitor the performance of our site. This data is completely anonymized - we do not know from whom it is collected. When we use this data, we track the total number of visitors, not individual visits.
Analytics information is used in reporting and to improve our platform. We use analytical data, for example, to add, remove or change functions on the platform according to their popularity with users. We follow, for example
· page views
· peak traffic times
· length of visit
· the location from which visitors open the page
· technical data about the devices or browsers used to open the page
We use Google services to obtain analytical data. You can find more information about how Google Analytics handles your data here: Google: We protect your data. You can also read Google's full privacy policy.
Platform features: We track the job positions you open so we can show you similar offers.
Session: For the proper functioning of the platform, it is necessary to store some data during your movement on the platform. For example, if you search for job positions, the search parameters used are saved so that you can change them later. If you sign in, we remember the account you signed in to.
Advertising: We use the data collected through cookies to understand our advertising target group and design online advertising campaigns that will only reach people who are likely to be interested. This includes advertising to users who have or have not taken certain actions on our website.
Our website is linked to a number of external services that may track the use of our platform. We enable this link to access better analytics and design advertising campaigns only for users who might be interested. This data is only provided anonymously. We do not provide any personal data to third parties through cookies. This data is provided to the following external companies:
· Google
· Marketo
· Facebook
· LinkedIn
· Twitter
